Set up from closeout package
Drop the binder — WarrantyVault reads it, pulls out every asset, serial, and warranty, and files the docs. You review; you don't retype.
1 · Spec book optional — but recommended
✓ Uploaded
Upload the project specifications and WarrantyVault builds a checklist of what closeout is supposed to include — so it can tell you what's missing, not just log what's present. Without it, we still import everything you drop below.
Spec bookWestfield_Charter_Project_Manual.pdf · 42.8 MB
Parsed 31 closeout requirements across Divisions 07, 08, 22, 23, 26 · warranties, O&Ms, and equipment schedules
2 · Closeout documents
Drag & drop the entire closeout package here
O&M manuals · warranty letters & certificates · equipment / mechanical schedules · submittals & cut sheets · subcontractor / vendor list · COIs · nameplate photos · as-builts. PDF, JPG, PNG, XLSX, ZIP — drop the whole folder at once.
Sub listWestfield_Subcontractor_Directory.xlsx
WarrantyTecta_TPO_Workmanship_Cert.pdf
WarrantyGAF_EverGuard_20yr_NDL.pdf
ScheduleM-601_Mechanical_Schedule.pdf
SubmittalCarrier_48TCED_Submittal.pdf
PhotoRTU_nameplates_18.jpg
O&MHVAC_OM_Manual.pdf
COIBrock_Mechanical_COI.pdf
+ 10 more files
3 · Here's what we found · review before creating
1
Project
3
Vendors
7
Warranties
12
Assets
18
Docs filed
Detected assets 12 · 2 need review
Asset · tag
Make / model / serial
Location
Status
Rooftop unit RTU-1HVAC · new
Carrier 48TCED06SN 3821G40118
Roof — over Gym
✓ Confirmed
Rooftop unit RTU-2HVAC · new
Carrier 48TCED06SN 3821G40119
Roof — over Cafeteria
✓ Confirmed
Rooftop unit RTU-3HVAC · new
Carrier 48TCED06SN 3821G40120
Roof — over Admin
✓ Confirmed
Rooftop unit RTU-4HVAC · new
Carrier 48TCED06SN ????40121 — blurry
Roof — over Classrooms E
⚠ Verify serial
TPO membrane roof ROOF-MCRoofing · new
GAF EverGuard 60-milLot EG-2024-0412
Main Campus roof
✓ Confirmed
Water heater WH-1Plumbing · new
A.O. Smithmodel found, no serial
Mech room 108
⚠ Add serial
+ 6 more assets
plumbing, glazing, electrical
✓ Confirmed
Highlighted rows couldn't be fully read — we flag them rather than guess. Original docs stay attached so you can check against the source.
Detected warranties 7
Warranty
Vendor
Term
Covers
Roof — workmanshipRoofing
Tecta America
1 yr
ROOF-MC
Roof — mfr NDLRoofing
GAF Materials
20 yr
ROOF-MC
HVAC — workmanshipMEP
Brock Mechanical
1 yr
RTU-1…4
HVAC — compressorMEP · mfr
Carrier
5 / 10 yr
RTU-1…4
+ 3 more
plumbing, glazing, GC
Detected vendors 3 · contacts & COIs from the sub list
Vendor · category
Primary contact
COI
Status
Tecta America RoofingRoofing
Mike Donovan(214) 555-0192 · m.donovan@…
Exp May 1, 2026
✓ Confirmed
Brock Plumbing & MechanicalMEP
Ray Brock(972) 555-0148 · r.brock@…
Exp Aug 30, 2026
✓ Confirmed
Cornerstone Glass & GlazingGlazing
—no contact in sub list
not found
⚠ Add contact
Manufacturers (Carrier, GAF) are created as vendors too, flagged manufacturer, so their terms and support lines live alongside the installers.
Nothing is created until you confirm. You can fix the 2 flagged assets now or after import.